Attendance Tracking
Record when employees start and end their workday. Replace manual timesheets, Excel spreadsheets, and paper sign-in sheets with a digital system designed for small teams.
What this feature does
Attendance Tracking helps you record and monitor employee working hours without spreadsheets or manual processes.
When should you use this feature?
- You are tracking employee hours in a shared Excel file and losing data or overwriting entries
- You spend time at month-end compiling attendance from chat messages or emails
- You have no clear record of who worked on which days
- Employees forget to report their hours and you have to chase them
- You want to verify that field employees are actually at job sites
- You need accurate attendance data for payroll calculation
Problems this feature helps solve
Excel attendance sheets get corrupted or overwritten
Data is stored securely in the cloud with automatic backups
No way to know who is in office right now
Real-time dashboard shows present, absent, and on-leave status
Employees forget to log hours
Mobile app reminders and simple one-tap check-in
Month-end attendance compilation takes hours
Automated reports generate instantly with date range filters
Can't verify if field staff are at assigned locations
GPS check-in shows location at time of clock-in
Work-from-home days mixed with office days
Separate tracking for WFH, office, and leave
How this fits into TalentHR
Attendance Tracking connects with other TalentHR features:
Request Management
When a leave request is approved, those dates automatically show as 'On Leave' in attendance records
Employee Records
Attendance is linked to each employee profile for complete work history
Calendar
Company holidays are reflected in attendance—employees are not expected to check in on public holidays
Mobile App
Employees can check in/out from the TalentHR mobile app, with or without GPS
Frequently Asked Questions
Can employees check in from any location?
Yes. You can allow open check-in (any location) or restrict check-in to specific GPS coordinates for office or job site attendance.
What happens if an employee forgets to check out?
The system flags incomplete records. Managers can manually add or adjust check-out times with an audit trail.
Can I see attendance history for past months?
Yes. All attendance data is stored and searchable. You can filter by date range, employee, or department.
Does it work offline?
The mobile app can record check-in/out times offline. Data syncs when the device reconnects to the internet.
Is GPS mandatory for check-in?
No. GPS is optional. You can enable it for specific employee groups (e.g., field staff) and disable it for others.
Can I export attendance data for payroll?
Yes. Export to Excel or CSV with one click. Reports include total hours, late arrivals, and overtime.